Based on your withholding frequency, you must file Form NC-5 (monthly and quarterly withholding filers) or Form NC-5Q (semiweekly withholding filers). Step 8: File payroll taxes with federal and North Carolina state governments. Be sure to also comply with minimum wage requirements. You must pay your employees on a regular schedule (daily, weekly, biweekly, semimonthly, or monthly). You also can use a payroll software system or just calculate payroll on your own. Step 7: Process payroll and remit payment to your employees. You can use paper time sheets, but we recommend time tracking software that can save you time and ensure the accuracy of reported hours. You must collect and approve time sheets before submitting payroll. Step 6: Collect, review, and approve employee time sheets. To run payroll, you will need to collect specific information from each employee: You can elect to do payroll yourself, set up an Excel payroll template, or use a payroll service. Established businesses may already have a payroll process in place, but a new company will need to begin with considerations such as how often employees will be paid, when they will be paid, and how hourly employees’ work time will be calculated. Once registered, you’ll be issued a North Carolina unemployment insurance number (Employer Tax Account Number) automatically. ![]() Your small business must register with the NC DES. ![]() Step 3: Register for Unemployment Tax with the North Carolina Division of Employment Security (DES). Each new employer paying wages in North Carolina must register for a Withholding Identification Number by filling out a Form NC-BR and submitting it to the North Carolina Department of Revenue. Step 2: Obtain a Withholding Identification Number from the North Carolina Department of Revenue. Although it’s not required, we also encourage you to enroll in the Electronic Federal Tax Payment System (EFTPS), making it easy to pay your federal taxes online or over the phone. To register your business for withholding and unemployment taxes in North Carolina, you must have a Federal Employee Identification Number (EIN). Step 1: Register your business on the federal level. ![]() Running Payroll in North Carolina: Step-by-Step Instructions
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